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PRIVACY POLICY

Privacy notice

Last updated: 8 November 2018

 

www.broadcastready.co.uk (‘Website’) is provided by Broadcast Ready Limited (‘we’/’us’/’our’). In doing so, we may be in a position to receive and process personal information relating to you. As the controller of this information, we’re providing this Privacy Notice (‘Notice’) to explain our approach to personal information. This Notice forms part of our Terms & Conditions, which governs the use of this Website.

 

We intend only to process personal information fairly and transparently as required by data protection law including the General Data Protection Regulation (GDPR). In particular, before obtaining information from you (including through use of cookies) we intend to alert you to this Notice, let you know how we intend to process the information (including through use of cookies) and (unless processing is necessary for at least one of the 5 reasons outlined in clause 2 below) we’ll only process the information if you consent to that processing. The GDPR also defines certain ‘special categories’ of personal information that’s considered more sensitive. These categories require a higher level of protection, as explained below.

 

Of course, you may browse parts of this Website without providing any information about yourself and without accepting cookies. In that case, it’s unlikely we’ll possess and process any information relating to you.

 

We’ll start this Notice by setting out the conditions we must satisfy before processing your data. However, you may wish to start with this table at clause 5, which summarises what we intend to collect, or this table at clause 9.5, which summarises our use of cookies. The Notice also explains some of the security measures we take to protect your personal information, and tells you certain things we will or won’t do. You should read this Notice in conjunction with the Terms & Conditions.

 

Sometimes, when you take a new service or product from us, or discuss taking a new service or product but decide against, we might wish to provide you with further information about similar services or products by email or other written electronic communication. In that situation, we will always give you the opportunity to refuse to receive that further information and if you change your mind please let us know. We’ll endeavour to remind you of your right to opt-out on each occasion that we provide such information.

  1. Identity and contact details
    • Registered number: 08651232
    • Registered office: 24, Holborn Viaduct, London, Greater London, EC1A 2BN, International House
  2. When we’re allowed to collect information from you

We will only collect personal information relating to you if one of the following conditions have been satisfied:

  • You have clearly told us that you are content for us to collect that information for the certain purpose or purposes that we will have specified.
  • The processing is necessary for the performance a contract that we have with you.
  • The processing is necessary so that we can comply with the law.
  • The processing is necessary to protect someone’s life.
  • The processing is necessary for performance of a task that’s in the public interest.
  • The processing is necessary for our or another’s legitimate interest – but in this case, we’ll balance those interests against your interests.
  1. How to consent
    • At the point of collecting the information, we’ll endeavour to explain how we intend to use the information and which of these purposes apply. If we rely on consent, we’ll provide you with the opportunity to tell us that you’re happy to provide the information.
    • If at any point in time you change your mind and decide that you don’t consent, please let us know and we’ll endeavour to stop processing your information in the specified manner, or we’ll delete your data if there is no continuing reason for possessing it.
    • If you don’t consent to a particular bit of processing, we’ll endeavour to ensure that the Website and our service continue to operate without the need for that information.
  2. Sensitive information
    • Certain information we collect may be considered to be in special categories of personal information. In particular, it may:
      • reveal racial or ethnic origins
      • reveal religious or philosophical opinions
      • relate to your health
      • relate to your sex life or sexual orientation
    • If we do collect such information as specified in clause 4.1, we’ll also ensure that one of the additional reasons for processing outlined in Article 9 of the GDPR applies.
  3. Information we expect to collect from you
    • We envisage asking for the following types of information from you:

 

Information type Purpose and related details Justification
Their telephone number ·     We ask for this to so that we can call them to help connect the journalist with the expert or the expert with the journalist.

·     This data may be transferred to the US, and the receiving entity is registered with the EU-US Privacy Shield

·     We’ll ask for your consent

 

  • We may collect personal information about you from a number of sources, including the following:
    • From you when you agree to take a service or product from us, in which case this may include your contact details, date of birth, how you will pay for the product or service and your bank details.
    • From you when you contact us with an enquiry or in response to a communication from us, in which case, this may tell us something about how you use our services.
    • From documents that are available to the public, such as the electoral register.
    • From third parties to whom you have provided information with your consent to pass it on to other organisations or persons – when we receive such information we will let you know as soon as is reasonably practicable.
  • If you refuse to provide information requested, then if that information is necessary for a service we provide to you we may need to stop providing that service.
  • At the time of collecting information, by whichever method is used, we’ll endeavour to alert you and inform you about our purposes and legal basis for processing that information, as well as whether we intend to share the information with anyone else or send it outside of the European Economic Area. If at any point you think we’ve invited you to provide information without explaining why, feel free to object and ask for our reasons.
  1. Using your personal information
    • Data protection, privacy and security are important to us, and we shall only use your personal information for specified purposes and shall not keep such personal information longer than is necessary to fulfil these purposes. The following are examples of such purposes. We have also indicated below which GDPR justification applies, however it will depend on the circumstances of each case. At the time of collecting we will provide further information, and you may always ask for further information from us.
      • To help us to identify you when you contact us. This will normally be necessary for the performance our contract.
      • To help us to identify accounts, services and/or products which you could have from us or selected partners from time to time. We may do this by automatic means using a scoring system, which uses the personal information you’ve provided and/or any information we hold about you and personal information from third party agencies (including credit reference agencies). We will only use your information for this purpose if you agree to it.
      • To help us to administer and to contact you about improved administration of any accounts, services and products we have provided before, do provide now or will or may provide in the future. This will often be necessary, but sometimes the improvements will not be necessary in which case we will ask whether you agree.
      • To allow us to carry out marketing analysis and customer profiling (including with transactional information), conduct research, including creating statistical and testing information. This will sometimes require that you consent, but will sometimes be exempt as market research.
      • To help to prevent and detect fraud or loss. This will only be done in certain circumstances when we consider it necessary or the law requires it.
      • To allow us to contact you by written electronic means (such as email, text or multimedia messages) about products and services offered by us where:
        • these products are similar to those you have already purchased from us,
        • you were given the opportunity to opt out of being contacted by us at the time your personal information was originally collected by us and at the time of our subsequent communications with you, and
        • you have not opted out of us contacting you.
      • To allow us to contact you in any way (including mail, email, telephone, visit, text or multimedia messages) about products and services offered by us and selected partners where you have expressly consented to us doing so.
      • To keep you up to date with our member benefit scheme under which, as part of your membership benefits, we will give you membership information and details of discounts and offers we negotiate from time to time on behalf of our members. We will only do this if you have told us that you would like this benefit.
      • We may monitor and record communications with you (including phone conversations and emails) for quality assurance and compliance.
        • Before doing that, we will always tell you of our intentions and of the specific purpose in making the recording. Sometimes such recordings will be necessary to comply with the law. Alternatively, sometimes the recording will be necessary for our legitimate interest, but in that case we’ll only record the call if our interest outweighs yours. This will depend on all the circumstances, in particular the importance of the information and whether we can obtain the information another way that’s less intrusive.
        • If we think the recording would be useful for us but that it’s not necessary we’ll ask whether you consent to the recording, and will provide an option for you to tell us that you consent. In those situations, if you don’t consent, the call will either automatically end or will not be recorded.
      • When it’s required by law, we’ll check your details with fraud prevention agencies. If you provide false or inaccurate information and we suspect fraud, we intend to record this.
    • We will not disclose your personal information to any third party except in accordance with this Notice, and in particular in these circumstances:
      • They will be processing the data on our behalf as a data processor (where we’ll be the data controller). In that situation, we’ll always have a contract with the data processor as set out in the GDPR. This contract provides significant restrictions as to how the data processor operates so that you can be confident your data is protected to the same degree as provided in this Notice.
      • Sometimes it might be necessary to share data with another data controller. Before doing that we’ll always tell you. Note that if we receive information about you from a third party, then as soon as reasonably practicable afterwards we’ll let you know; that’s required by the GDPR.
      • Alternatively, sometimes we might consider it to be in your interest to send your information to a third party. If that’s the case, we’ll always ask whether you agree before sending.
    • Where you give us personal information on behalf of someone else, you confirm that you have provided them with the information set out in this Notice and that they have not objected to such use of their personal information.
    • In connection with any transaction which we enter into with you:
      • We may carry out one or more credit checks where you have given us your express consent.
      • We may carry out one or more fraud prevention checks with licensed fraud prevention agencies.
      • We and they may keep a record of the search. Information held about you by these agencies may be linked to records relating to other people living at the same address with whom you are financially linked. These records may also be taken into account in credit and fraud prevention checks. Information from your application and payment details of your account will be recorded with one or more of these agencies and may be shared with other organisations to help make credit and insurance decisions about you and members of your household with whom you are financially linked and for debt collection and fraud prevention. This includes those who have moved house and who have missed payments.
      • If you provide false or inaccurate information to us and we suspect fraud, we will record this and may share it with other people and organisations. We, and other credit and insurance organisations, may also use technology to detect and prevent fraud.
      • If you need details of those credit agencies and fraud prevention agencies from which we obtain and with which we record information about you, please write to our Data Protection Manager at Broadcast Ready Limited, 24, Holborn Viaduct, London, Greater London, EC1A 2BN, International House.
      • We may need to transmit the payment and delivery information provided by you during the order process for the purpose of obtaining authorisation from your bank or from PayPal.
    • We may allow other people and organisations to use personal information we hold about you in the following circumstances:
      • If we, or substantially all of our assets, are acquired or are in the process of being acquired by a third party, in which case personal information held by us, about our customers, will be one of the transferred assets.
      • If we have been legitimately asked to provide information for legal or regulatory purposes or as part of legal proceedings or prospective legal proceedings.
      • We may employ companies and individuals to perform functions on our behalf and we may disclose your personal information to these parties for the purposes set out above, for example, for fulfilling orders, delivering packages, sending postal mail and email, removing repetitive information from customer lists, analysing data, providing marketing assistance, providing search results and links (including paid listings and links) and providing customer service. Those parties will be bound by strict contractual provisions with us and will only have access to personal information needed to perform their functions, and they may not use it for any other purpose. Further, they must process the personal information in accordance with this Notice and as permitted by the GDPR. From time to time, these other people and organisations to whom we may pass your personal information may be outside the European Economic Area. We will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Notice and the GDPR.
  1. Protecting information
    • We have strict security measures to protect personal information.
    • We work to protect the security of your information during transmission by using Secure Sockets Layer (SSL) software to encrypt information you input.
    • We reveal only the last five digits of your credit card numbers when confirming an order. Of course, we transmit the entire credit card number to the appropriate credit card company during order processing.
    • We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable customer information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.
    • It is important for you to protect against unauthorised access to your password and to your computer. Be sure to sign off when you finish using a shared computer.
  2. The internet
    • If you communicate with us using the internet, we may occasionally email you about our services and products. When you first give us personal information through the Website, we will normally give you the opportunity to say whether you would prefer that we don’t contact you by email. You can also always send us an email (at the address set out below) at any time if you change your mind.
    • Please remember that communications over the internet, such as emails and webmails (messages sent through a website), are not secure unless they have been encrypted. Your communications may go through a number of countries before they are delivered – this is the nature of the internet. We cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.
  3. Cookies and other internet tracking technology
    • When we provide services, we want to make them easy, useful and reliable. This sometimes involves placing small amounts of information on your computer, which is sent back to us at a later time. These are called ‘cookies’. These cookies are listed in the table at clause 9.5. Some websites don’t use cookies but use related technology for gaining information about website users such as JavaScript, web beacons (also known as action tags or single-pixel gifs), and other technologies to measure the effectiveness of their ads and to personalise advertising content. Multiple cookies may be found in a single file depending on which browser you use.
    • Where applicable, this section of the Notice also relates to that technology but the term ‘cookie’ is used throughout.
    • Some of these cookies are essential to services you’ve requested from us, whereas others are used to improve services for you, for example through:
      • Letting you navigate between pages efficiently
      • Enabling a service to recognise your computer so you don’t have to give the same information during one task
      • Recognising that you have already given a username and password so you don’t need to enter it for every web page requested
      • Measuring how many people are using services, so they can be made easier to use and that there is enough capacity to ensure they are fast
    • To learn more about cookies, you may wish to visit: allaboutcookies.org, www.youronlinechoices.eu or www.google.com/policies/technologies/cookies/
    • This Website uses, or allows use of, the following cookies:

 

Cookie name Cookie qualities Consent needed
ga

 

·     Used to distinguish users

·     Category 1 – essential

·     First party: we’re placing the cookie

·     Session cookie

·     The information will be sent to Google analytics so that We can analyse where our site traffic is coming from and when.

·     The information from the cookie may be transferred to the US, and the receiving entity is registered with the EU-US Privacy Shield

No
utma

 

·     Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.

·     Category 1 – essential

·     First party: we’re placing the cookie

·     Session cookie

·     The information will be sent to Google analytics so that Used to distinguish users and sessions.

·     The information from the cookie may be transferred to the US, and the receiving entity is registered with the EU-US Privacy Shield

No
utmb

 

·     Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics

·     Category 1 – essential

·     First party: we’re placing the cookie

·     Session cookie

·     The information will be sent to Google analytics so that we can see where users are viewing our website from

·     The information from the cookie may be transferred to the US, and the receiving entity is registered with the EU-US Privacy Shield

No
utmc

 

·     Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.

·     Category 1 – essential

·     First party: we’re placing the cookie

·     Session cookie

·     The information will be sent to google so that to determine where viewers are based

·     The information from the cookie may be transferred to the US, and the receiving entity is registered with the EU-US Privacy Shield

No
utmz

 

·     Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.

·     Category 1 – essential

·     First party: we’re placing the cookie

·     Session cookie

·     The information will be sent to google so that to determine where viewers are based

·     The information from the cookie may be transferred to the US, and the receiving entity is registered with the EU-US Privacy Shield

No
utmv

 

·     Used to store visitor-level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to Google Analytics.

·     Category 1 – essential

·     First party: we’re placing the cookie

·     Session cookie

·     The information will be sent to google so that Used to store visitor-level custom variable data.

·     The information from the cookie may be transferred to the US, and the receiving entity is registered with the EU-US Privacy Shield

No
  • The distinctions referred to in the above table are as follows:
    • First party versus third party cookies – we set first party cookies ourselves; third party cookies are set by other entities via our Website.
    • Session versus persistent cookies – session cookies only persist for the duration of that visit; persistent cookies last for longer
    • Identifying information removed – just because we’ve done this, they will still be personal information if the relevant information can be reassembled
    • Categories 1-4 found in the ICC UK Cookie guide, as explained below. Category 1 cookies don’t require the user’s consent, though you must still tell them about the cookies. Categories 2-4 do require their specific and informed consent.

 

Category 1 Strictly necessary These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets or e-billing, cannot be provided.

We include in this category cookies that are used only for electronic communication. (The ICC doesn’t refer to these cookies, but the law is the same.)

 

Note that cookies for which another person is the controller will never be necessary for a service requested of you. On the other hand, if you’ve asked another person to send a cookie on your behalf for an essential feature of your website, that would be category 1.

Category 2 Performance These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. This information is only used to improve how a website works.
Category 3 Functionality

 

These cookies allow the website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. For instance, a website may be able to provide you with local weather reports or traffic news by storing in a cookie the region in which you are currently located. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as a live chat session.
Category 4 Targeting and advertising These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation.
  • As with any other information we may collect from you, we’ll work to protect the security of your information during transmission by using by using Secure Sockets Layer (SSL) software to encrypt information you input.
  • Further information
    • If you would like any more information or you have any comments about this Notice, please either write to us at Data Protection Manager, Broadcast Ready Limited, 24, Holborn Viaduct, London, Greater London, EC1A 2BN, International House, or email us at
    • Please note that we may have to amend this Notice on occasion, for example if we change the cookies that we use. If we do that, we will publish the amended version on the Website. In that situation we will endeavour to alert you to the change, but it’s also your responsibility to check regularly to determine whether this Notice has changed.
    • You can ask us for a copy of this Notice by writing to the above address or by emailing us at This Notice applies to personal information we hold about individuals. It does not apply to information we hold about companies and other organisations.
    • If you would like access to the personal information that we hold about you, you can do this by emailing us at or writing to us at the address noted above. There is not normally a fee for such a request, however if the request is unfounded, repetitive or excessive we may request a fee or refuse to comply with your request. You can also ask us to send the personal information we hold about you to another controller.
    • We aim to keep the personal information we hold about you accurate and up to date. If you tell us that we’re holding any inaccurate or incomplete personal information about you, we will promptly amend, complete or delete it accordingly. Please email us at or write to us at the address above to update your personal information. You have the right to complain to the Information Commissioner’s Office if we don’t do this.
    • You can ask us to delete the personal information that we hold about you if we relied on your consent in holding that information or if it’s no longer necessary. You can also restrict or object to our processing of your personal information in certain circumstances. You can do this by emailing us at or writing to us at the address noted above.
    • We will tell you if there is a breach, or a likely breach, of your data protection rights.

‘Just-in-time’ notices

 

Privacy notice about non-essential information

We have asked for personal information from you. It’s not essential that we receive this information, so please only provide it if you’re happy for us to have it and use in this way.

For more information, please read our full privacy notice at http://broadcastready.co.uk/privacy-policy/

If you have any concerns, please contact us using the details provided in our privacy notice.

———————————————-

Cookie notice

This Website makes use of the following cookies:

  1. ga – Used to distinguish users
    2. utma – Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.
    3. utmb – Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics
    4. utmc – Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.
    5. utmz – Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.
    6. utmv – Used to store visitor-level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to Google Analytics.

 

These cookies are all necessary for the service that you’ve requested from us. For more information about the cookies we use and our approach to the processing of personal information, please read our privacy notice at http://broadcastready.co.uk/privacy-policy/

———————————————-

 

Last updated: 2nd November 2018

More privacy Policy information

Broadcast Ready Limited (“Broadcast Ready”, “we” or “our”) is committed to safeguarding privacy.  This policy sets out how we will treat personal information in line with the EU’s General Data Protection Regulation (GDPR) and the UK Data Protection Act 1998 (the “regulation”).  If you require more information on our policies, email expert at broadcastready.co.uk.

1. What information do we collect? 
We may collect, store and use the following kinds of personal data:

(a) concerning visitors to www.broadcastready.co.uk, we may handle information about your use of this website including your IP address, browser and other details related to your visit (see more in section 2 below);

(b) concerning journalists and expert commentators, we hold names, contact details, sector interests and company they work for

(c) concerning other parties with whom we communicate, we may hold names, contact details and information related to previous contact but only where we have

i. obtained consent;

ii. a contractual obligation is in place (e.g. clients, suppliers, etc.); or

iii. some other lawful basis exists.

2. Information about website visits 
We may collect information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. We may use this information in the administration of this website, to improve the website’s usability, and for marketing purposes.

We use cookies on our website.

A cookie is a text file sent by a web server to a web browser, and stored by the browser. The text file is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser. We may send a cookie which may be stored on your browser on your computer’s hard drive.

We may use the information we obtain from the cookie in the administration of this website, to improve the website’s usability and for marketing purposes. We may also use that information to recognise your computer when you visit our website, and to personalise our website for you. Most browsers allow you to refuse to accept cookies. (For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.) This will, however, have a negative impact upon the usability of many websites.

3. Using your personal data 

Website visitors
Personal data submitted on our website will be used for the purposes specified in this privacy policy or in relevant parts of the website. In addition to the uses identified elsewhere in this privacy policy, we may use this personal information to:

  • improve your browsing experience by personalising the website;
  • ensure that information Broadcast Ready shares goes to relevant recipients in accordance with regulations;
  • provide other companies with statistical information about our users; although this information will not be used to identify any individual user.

Journalists, analysts, market commentators and similar
Personal data included in circulation lists used for the sharing of client information may be used to:

  • distribute press releases via targeted circulation lists ensuring that relevant information goes to interested parties;
  • contact individuals to discuss information related to Broadcast Ready and our clients; and
  • contact individuals to extend invitations to meet Broadcast Ready staff and client representatives, and to attend events, presentations and visits on behalf of Broadcast Ready and our clients;

Other parties
Other than in situations where Broadcast Ready shares information on behalf of its clients, we may communicate with individuals for marketing and other purposes.

Legal basis for use
Broadcast Ready processes personal information only where a lawful reason exists which may be on the basis of:

  • legitimate interests: processing information to allow it to share information about clients, sectors and services with individuals having a professional interest;
  • contractual obligation: processing information to meet the needs of clients, employees and business partners;
  • legal obligation: processing information where required to meet governmental, regulatory and other legal requirements;
  • consent: in the absence of circumstances described above, Broadcast Ready may process information when in receipt of explicit consent from the owners

4. Other disclosures 
In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this privacy policy, we may disclose information about you:

  • to the extent that we are required to do so by law;
  • to clients, where you have an interest in their affairs as a journalist or other professional commentator;
  • in connection with any legal proceedings or prospective legal proceedings;
  • in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); and
  • to the purchaser or seller (or prospective purchaser or seller) of any business or asset which we are (or are contemplating) selling or purchasing.

Except as provided in this privacy policy, we will not provide your information to third parties and we will not transfer personal information outside the European Economic Area.

5. Policy amendments 
We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

We may also notify you of changes to our privacy policy by email.

6. Your rights 
Broadcast Ready respects the rights of individuals to

  • request and receive any personal information we hold about you;
  • correct any details we hold related to you;
  • instruct us to delete any information we hold about you;
  • ensure that we process / handle your information exactly as you wish;
  • request the transfer of data we hold on you to another party; and
  • object to the way we process your data;

We do not profile individuals or take action based upon automated decision making.

Personal information gathered and processed on a legal basis will be retained only if there is expectation of future use.  Where information is deleted in response to the request of an owner, Broadcast Ready may retain the minimal amount necessary to demonstrate compliance subsequently.

In general, we will respond to requests for information free of charge but we reserve the right to charge a reasonable fee in some circumstances.

7. Third party websites 
The Broadcast Ready website contains links to other websites. We are not responsible for the privacy policies of third party websites.

8. Contact us
Any queries regarding our privacy policy should be addressed in writing to 

Individuals wishing Broadcast Ready to take action related to personal information held by us should email expert at broadcastready.co.uk

Broadcast Ready Limited (registered number 08651232), whose registered office is at Broadcast Ready Ltd, International House, 24 Holborn Viaduct, London, EC1A 2BN, United Kingdon, knows that you care how information about you is used and shared and we appreciate your trust in us to do that carefully and sensibly. This notice describes our privacy policy and forms part of our website terms and conditions (‘Website Terms’).

By accepting our Website Terms or by visiting broadcastready.co.uk (‘the Website’) you are accepting and consenting to the practices described in this Privacy Policy.

The Website is brought to you by Broadcast Ready Limited. Broadcast Ready Limited believes it is important to protect your Personal Data (as defined in the Data Protection Act 1998) and we are committed to giving you a personalised service that meets your needs in a way that also protects your privacy. This policy explains how we may collect Personal Data about you. It also explains some of the security measures we take to protect your Personal Data, and tells you certain things we will do and not do. You should read this policy in conjunction with the Website Terms.

When we first obtain Personal Data from you, or when you take a new service from us, we will give you the opportunity to tell us if you do or do not want to receive information from us about other services or products (as applicable). You can normally do this by emailing us at the address below.

Some of the Personal Data we hold about you may be ‘sensitive personal data’ within the meaning of the Data Protection Act 1998, for example, information about your health or ethnic origin.

1. This site is fully registered with the Information Commissioner’s Office in the United Kingdom and complies with current legislation

2. Broadcastready.co.uk will use our best efforts to ensure that the information you submit to us is used only for the purposes as set out below.

3. Broadcastready.co.uk is a database of experts’ contact details, biography and video of them speaking that is stored on our online database and company computers. We allow it to be searchable by the media who are looking for experts to comment or feature.

4. Use of this material for any other purpose is prohibited. Whilst every effort is made to check the authenticity of experts and media registered on this site , However, we are not responsible if some other third party – such as someone posing as member of the media – gains access to the database, and, subsequently, your biography profile page and details and uses the information in ways other than that for which it is intended. Registered Users are requested to inform Broadcast Ready Limited immediately of any approach via the website for any purpose other than stated above.

5. Collecting Information

We may collect Personal Data about you from a number of sources, including the following:

5.1.  From you when you register with our services, upload a video and contact details and/or agree to take a service from us, in which case this may include your contact details, date of birth, how you will pay for the product or service and your bank details.

5.2.  From you when you contact us with an enquiry or in response to a communication from us, in which case, this may tell us something about how you use our services.

5.3.  From documents that are available to the public, such as the electoral register.

6. Using Your Personal Information

6.1.  Personal Data about our customers is an important part of our business and we shall only use your Personal Data for the following purposes and shall not keep such Personal Data longer than is necessary to fulfil these purposes:

6.1.1.  To provide our services as described on our webpage.

6.1.2.  To help us to identify you when you contact us.

6.1.3.  To help us to identify accounts, services which you could have from us or selected partners from time to time. We may do this by automatic means using a scoring system, which uses the Personal Data you have provided and/or any information we hold about you and Personal Data from third party agencies (including credit reference agencies).

6.1.4.  To help us to administer and to contact you about improved administration of any accounts and/or services we have provided before, do provide now or will or may provide in the future.

6.1.5.  To allow us to carry out marketing analysis and customer profiling (including with transactional information), conduct research, including creating statistical and testing information.

6.1.6.  Broadcast Ready Limited may use collated but anonymous statistical information on both users and experts for research and marketing purposes

6.1.7.  To help to prevent and detect fraud or loss.

6.1.8.  To allow us to contact you in any way (including mail, email, telephone, visit, text or multimedia messages) about services offered by us and selected partners unless you have previously asked us not to do so.

6.1.9.  We may monitor and record communications with you (including phone conversations and emails) for quality assurance and compliance.

6.1.10.     We may check your details with fraud prevention agencies. If you provide false or inaccurate information and we suspect fraud, we will record this.

6.2.  We will not disclose your Personal Data to any third party except in accordance with this Privacy Policy.

6.3.  Users and experts registered on the site can access personal information that you have provided, such as your name, e-mail address, telephone number(s) and location but never your home address or date of birth.

6.4.  We may allow other people and organisations to use Personal Data we hold about you in the following circumstances:

6.4.1.  If we, or substantially all of our assets, are acquired or are in the process of being acquired by a third party, in which case Personal Data held by us, about our customers, will be one of the transferred assets.

6.4.2.  If we have been legitimately asked to provide information for legal or regulatory purposes or as part of legal proceedings or prospective legal proceedings.

6.4.3.  We employ companies and individuals to perform functions on our behalf and we may disclose your Personal Data to these parties for the purposes set out in clause 2.1 or, for example, sending postal mail and email, removing repetitive information from customer lists, analysing data, providing marketing assistance, providing search results and links (including paid listings and links) and providing customer service. Those parties are bound by strict contractual provisions with us and only have access to Personal Data needed to perform their functions, and may not use it for other purposes. Further, they must process the Personal Data in accordance with this Privacy Policy and as permitted by the Data Protection Act 1998. From time to time, these other people and organisations to whom we may pass your Personal Data may be outside the European Economic Area. We will take all steps reasonably necessary to ensure that your Personal Data is treated securely and in accordance with this Privacy Policy and the Data Protection Act 1998.

6.5.  Where you give us Personal Data on behalf of someone else, you confirm that you have provided them with the information set out in this Privacy Policy and that they have not objected to such use of their Personal Data.

6.6.  In connection with any transaction which we enter into with you:

6.6.1.  We, and other companies in our group, may carry out credit and fraud prevention checks with one or more licensed credit reference and fraud prevention agencies. We and they may keep a record of the search. Information held about you by these agencies may be linked to records relating to other people living at the same address with whom you are financially linked. These records will also be taken into account in credit and fraud prevention checks. Information from your application and payment details of your account will be recorded with one or more of these agencies and may be shared with other organisations to help make credit and insurance decisions about you and members of your household with whom you are financially linked and for debt collection and fraud prevention. This includes those who have moved house and who have missed payments.

6.6.2.  If you provide false or inaccurate information to us and we suspect fraud, we will record this and may share it with other people and organisations. We, and other credit and insurance organisations, may also use technology to detect and prevent fraud.

7. Protecting Information

We have strict security measures to protect Personal Data.

7.1.  We work to protect the security of your information during transmission by using Secure Sockets Layer (SSL) software, which encrypts information you input.

7.2.  We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable customer information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.

7.3.  It is important for you to protect against unauthorised access to your password and to your computer. Be sure to sign off when you finish using a shared computer.

8. The internet

8.1.  If you communicate with us using the internet, we may occasionally email you about our services. If you would prefer us not to contact you by email you can also always send us an email (at the address set out below) at any time if you change your mind.

8.2.  Please remember that communications over the internet, such as emails and webmails (messages sent through a website), are not secure unless they have been encrypted. Your communications may go through a number of countries before they are delivered – this is the nature of the internet. We cannot accept responsibility for any unauthorised access or loss of Personal Data that is beyond our control.

9. Cookies

When we provide services, we want to make them easy, useful and reliable. This sometimes involves placing small amounts of information on your computer. These are called ‘cookies’.

These cookies cannot be used to identify you personally and are used to improve services for you, for example through:

–  Letting you navigate between pages efficiently

–  Enabling a service to recognise your computer so you don’t have to give the same information during one task

–  Recognising that you have already given a username and password so you don’t need to enter it for every web page requested

–  Measuring how many people are using services, so they can be made easier to use and that there is enough capacity to ensure they are fast

See allaboutcookies.org or www.youronlinechoices.eu to learn more about cookies.

Visit www.google.co.uk/goodtoknow/data-on-the-web/cookies for a video about cookies.

Users typically have the opportunity to set their browser to accept all or some cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these options, of course, means that personalised services cannot be provided and the user may not be able to take full advantage of all of a website’s features. Refer to your browser’s Help section for specific guidance on how it allows you to manage cookies and how you may delete cookies you wish to remove from your computer.

Multiple cookies may be found in a single file depending on which browser you use.

The cookies used on this website have been categorised based on the categories found in the ICC UK Cookie guide, as follows:

Category 1: strictly necessary cookies

These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets or e-billing, cannot be provided.

Category 2: performance cookies

These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.

Category 3: functionality cookies

These cookies allow the website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. For instance, a website may be able to provide you with local weather reports or traffic news by storing in a cookie the region in which you are currently located. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as a live chat session. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.

Category 4: targeting cookies or advertising cookies

These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

The list below shows the cookies that we use, other than those that are strictly necessary to this service. If you have any queries about these, or would like more information, please contact our Company Director at Broadcast Ready Ltd, International House, 24 Holborn Viaduct, London, EC1A 2BN, United Kingdom or email us at expert a at broadcastready.co.uk.

Cookie name Description
_ga Used to distinguish users
__utma Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.
__utmb Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics.
__utmc Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.
__utmz Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.
__utmv Used to store visitor-level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to Google Analytics.
Category 1: strictly necessary cookies These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets or e-billing, cannot be provided.
Category 2: performance cookies These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.

By using this website, you agree that we can place these types of cookies on your device.

10. Links

10.1.          The Website may include third-party advertising and links to other websites. We do not provide any personally identifiable customer Personal Data to these advertisers or third-party websites.

10.2.          These third-party websites and advertisers, or internet advertising companies working on their behalf, sometimes use technology to send (or ‘serve’) the advertisements that appear on the Website directly to your browser. They automatically receive your IP address when this happens. They may also use cookies, JavaScript, web beacons (also known as action tags or single-pixel gifs), and other technologies to measure the effectiveness of their ads and to personalise advertising content. We do not have access to or control over cookies or other features that they may use, and the information practices of these advertisers and third-party websites are not covered by this Privacy Policy. Please contact them directly for more information about their privacy practices. In addition, the Network Advertising Initiative offers useful information about internet advertising companies (also called ‘ad networks’ or ‘network advertisers’), including information about how to opt-out of their information collection.

10.3.          We exclude all liability for loss that you may incur when using these third party websites.

11. Further Information

11.1.          If you would like any more information or you have any comments about our Privacy Policy, please write to us by email to

11.2.          We may amend this Privacy Policy from time to time without notice to you, in which case, we will publish the amended version on the Website. You confirm that we shall not be liable to you or any third party for any change to this Privacy Policy from time to time. It is your responsibility to check regularly to determine whether this Privacy Policy has changed.

11.3.          You can ask us for a copy of this Privacy Policy and of any amended Privacy Policy by writing to the above address or by emailing us at expert at broadcastready.co.uk. This Privacy Policy applies to Personal Data we hold about individuals. It does not apply to information we hold about companies and other organisations.

11.4.          If you would like access to the Personal Data that we hold about you, you can do this by emailing us at or writing to us at the address noted above. There may be a nominal charge of £10 to cover administrative costs.

11.5.          We aim to keep the Personal Data we hold about you accurate and up to date. If you tell us that we are holding any inaccurate Personal Data about you, we will delete it or correct it promptly. Please email us at or write to us at the address above to update your Personal Data.